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Of the Central New Hampshire Forest Fire Wardens Association Constitution I. The name of this Association shall be the Central New Hampshire Forest Fire Wardens Association.II. The object of this Association shall be to provide a better and more efficient forest fire protection system for Central New Hampshire and to assist and cooperate with the New Hampshire Division of Forests and Lands in the protection, development and improvement of the woodlands and forests of the state, and to promote more friendly relations between members of the association. By-Laws I. Membership A. Active Members 1. All forest fire wardens, their deputies and special deputies. 2. All chiefs, their assistants and members of their fire departments in Central New Hampshire may be active members of this association. . 3.Any person interested in the protection, improvement and development of the woodlands and forests 4. After the adoption of these By-Laws, any person desiring to become a member of this association shall make application to the Secretary in writing. B. Honorary Members 1. This association may, from time to time, elect such Honorary- Members as it deems appropriate. 2.After the adoption of these By-Laws, a committee shall be appointed annually for consideration and nomination at the annual meeting.
II. Officers A. The officers of this association shall be: President, First Vice-President, Second Vice-President, Secretary- Treasurer, Executive Committee of Three. B. The President shall preside at all meetings when present, in the absence of the President, the First Vice President shall preside; and in his absence, the Second vice-president. C. There shall be an Executive Committee of three members besides the officers. These members shall be elected as follows: one member to serve a term of one year, one for two and one for three years. At each Annual Meeting, one member, the immediate past president, shall be elected to the Executive Committee for a term of three years. , . D. There shall be two (2) delegates and two (2) alternate delegates elected annually from the Central New Hampshire Forest Fire Wardens Association to be representatives to the New Hampshire State Federation of Forest Fire Warden Associations.E. The Executive Committee shall have the power to fill any offices which become vacant. F. The President or Presiding Officer may, from time to time, appoint such other committee(s) as they shall see fit, and define their duties, and authorize the Treasurer to expend an amount up to fifty dollars ($50.00) without a vote of the Association. G. The secretary shall keep proper records of all meetings, attend to all correspondence and perform such other duties as may be required by the president and the executive committee. The secretary is to receive all money and pay the same to the treasurer taking receipt for the same. H. The treasurer shall receive all money from the secretary, pay all bills after the same have been approved. A financial statement shall be prepared and read at the annual meeting or at such other time as required. I. They shall be reimbursed for monthly expenses incurred in the performance of their duties. 1.The Secretary and Treasurer shall each receive fifty dollars ($50.00) annually at the annual meeting.
III. Elections A. The officers shall be elected at the annual meeting each year, to hold office for one year or until their successors are elected. B. The Annual Meeting shall be held on the second Tuesday in November of each year. IV. Fees to Join Association A. Fees shall be FIVE DOLLARS ($5.00) and shall be the first years dues. B. Active Members dues shall be FIVE DOLLARS($5.00) per year, all dues expiring on the second Tuesday of November annually. C. Honorary members shall not pay dues. D. Any member failing to pay their dues for two consecutive annual meetings shall be deleted from the membership of the Central New Hampshire Forest Fire Wardens Association. V. Meetings A. The regular monthly meeting shall be held on the 2nd Tuesday of each month excluding December,January, and February. The March meeting will be held the third Tuesday of the month. B. Special meetings may be called any time by the president or by the executive committee. C. The association may at any meeting determine by vote the place of the next meeting. D. The order of procedure at all regular meetings shall be conducted according to Robert's Rules of Order Revised: 1. Meeting called to order 2. Salute to the flag 3. Welcome from the host Warden 4. Introduction of Deputy Wardens, Special Deputy Wardens and guest(s) 5. Thank the cooks 6. Reading of correspondence 7. Secretary's report 8. Treasurer's report 9. Roll call of towns and positions 10. Application for membership 11. Old business 12. Committee reports 13. New business 14. Report from the Concord Office and/or Ranger comments 15. Sick/Death list 16. Date and place of the next meeting 17. Adjournment of meeting 18. Program/Entertainment 19. September Meeting - Appoint Auditing Committee 20. September Meeting - Appoint Nominating Committee 21. November Meeting - Election of Officers E. Ten members shall constitute a quorum. F. Notice of all meetings shall be mailed to all members by the secretary or designee at least one week before said meeting. VI. AMENDMENT TO BY-LAWS A. The Constitution and By-Laws may be amended at any meeting by a two-thirds vote of the members present, provided notice of such proposed amendment has been sent to each member at least one week prior to said meeting. .
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